Free, no sign-up
Free Garage Invoice Template
A printable invoice built for UK garages and mobile mechanics — parts and labour itemised, vehicle registration and mileage on the job, VAT handled properly. No sign-up, no email required.
Opens your browser's print dialogue — choose “Save as PDF” to keep a copy. Only the invoice prints, not the rest of this page.
Your Garage Name
12 Example Industrial Estate, Anytown, AN1 2BC
01234 567890 · hello@yourgarage.co.uk
VAT No. GB 123 4567 89 (delete if not VAT registered)
INVOICE
INV-0142
Invoice to
Customer Name
8 Example Road, Anytown, AN2 3CD
- Invoice date
- 12 August 2026
- Supply date
- 11 August 2026
- Payment due
- 26 August 2026
- Registration
- AB12 CDE
- Vehicle
- Ford Focus 1.0 EcoBoost
- Mileage
- 84,320 miles
| Description | Hours | Rate | Amount |
|---|---|---|---|
| Full service — oil, filters, inspection | 1.5 | £60.00 | £90.00 |
| Front brake pads and discs — replace | 1.0 | £60.00 | £60.00 |
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Engine oil 5W-30 (5L) | 1 | £38.00 | £38.00 |
| Oil filter | 1 | £9.50 | £9.50 |
| Front brake pads (set) | 1 | £42.00 | £42.00 |
| Front brake discs (pair) | 1 | £68.00 | £68.00 |
- Labour
- £150.00
- Parts
- £157.50
- Subtotal (excl. VAT)
- £307.50
- VAT @ 20%
- £61.50
- Total due
- £369.00
Advisories
Nearside front tyre at 2.5mm — legal but approaching the 1.6mm limit. Recommend replacement within the next few months.
Payment terms
Payment due within 14 days. Bank transfer to Your Garage Ltd, sort code 00-00-00, account 12345678. Card payments accepted in person.
Replace the placeholder details with your own. If you are not VAT registered, delete the VAT number and the two VAT rows.
The rules
What a UK invoice must include
- A unique identification number
- Your company name, address and contact information
- The company name and address of the customer you are invoicing
- A clear description of what you are charging for
- The date the goods or service were provided (supply date)
- The date of the invoice
- The amount(s) being charged
- VAT amount if applicable
- The total amount owed
Source: GOV.UK — Invoices: what they must include. If you and your customer are both VAT registered you must issue a VAT invoice, which carries additional requirements. This page is general information, not accounting advice — check the current guidance or ask your accountant.
Doing it properly
What to add on a garage invoice
Vehicle registration, make and model
The single most useful line on a garage invoice. It is how the customer files it, how a future buyer verifies the work, and how you find the job again when they ring in eighteen months. Put the reg at the top, not buried in the description.
Mileage at the time of the work
Costs you three seconds and settles arguments years later. It also matters to the customer at resale — a service history with mileage recorded is worth money on a forecourt.
Parts and labour listed separately
Customers query a single lump sum far more often than they query the same total broken into a part number and an hourly rate. Separating them also makes your own margin visible to you, which most garages find uncomfortable and useful in about equal measure.
What was found, not just what was done
A one-line note on anything you spotted but did not fix — a tyre near the limit, a weeping hose — is a professional record and the most natural next booking you will ever generate.
Payment terms and how to pay
Due date, bank details, and whether you take card. An invoice with no due date is a suggestion.
Questions
Garage invoices, answered
- What must a UK garage invoice include?
- GOV.UK requires a unique identification number, your company name, address and contact information, the customer's name and address, a clear description of what you are charging for, the supply date, the invoice date, the amount(s) being charged, the VAT amount if applicable, and the total amount owed. For a garage it is also worth adding the vehicle registration, make and model, and the mileage at the time of the work.
- Do I need to charge VAT on a garage invoice?
- Only if you are VAT registered. If you are, you must use a VAT invoice, show your VAT number, and show the VAT separately from the net amount — the template below does this. If you are not VAT registered, delete the VAT rows and do not show a VAT number. Check the current registration rules on GOV.UK rather than relying on a template.
- Is this invoice template really free?
- Yes, and there is nothing to sign up for. Print it or save it as a PDF straight from this page, or copy the structure into whatever you already use. We would rather be the page that helped than the page that asked for your email first.
- Can I edit the template?
- Use your browser's print dialogue to save it as a PDF, then fill it in — or, more practically, copy the layout into Word, Google Docs or a spreadsheet and keep it as your master. The value here is the structure and the field list, not the file format.
- How do I number my invoices?
- Any scheme works as long as each number is unique and they run in sequence — INV-0001, INV-0002 and so on is completely fine. What matters is that you never reuse a number and never leave unexplained gaps, because both make your books harder to reconcile and harder to defend.
- Is there a faster way than filling in a template every time?
- Yes — that is what garage management software is for. Garage Shift builds the invoice from the jobsheet as you work, pulls the vehicle details from the registration automatically, numbers invoices for you, and syncs the finished invoice to Xero. It is £50 a month, with the first month at £1. The template is here either way.
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